E-DISCOVERY SOLUTIONS

Volume. Cost. Deadlines. Divergent data sources and types. Strict court rules and regulations. Demanding adversaries

All lead to impressive considerations in choosing a vendor to entrust with your electronic discovery needs. With 12 years of experience providing solutions to law firm, corporate and public sector clients, Pro-Legal understands the urgency, exigencies and due-diligence efforts required in the course of collecting, analyzing, processing, reviewing and producing data in today’s fast-paced and demanding litigation landscape.

We provide comprehensive electronic discovery solutions designed to optimize compliance, enhance data security, reduce risk factors and effectively control and minimize project time and cost drivers.

IMAGING AND RE-PROGRAPHICS SOLUTIONS

We provide comprehensive document conversion services, ranging from high volume/quick turnaround jobs to graphics, publishing, and other specialized reproduction projects. Our processing facility is secure and customizable to meet needs of any size or scope, from a single sheet of paper to large collections. We also provide indexing and coding (manual,auto and hybrid) services.

Click on the links above to view our imaging, re-prographics and indexing and coding solutions.

ABOUT US

Established in 2000, we provide comprehensive and dynamic litigation support solutions.We are a small business dedicated to providing highly personalized, transparent, responsive and cost effective electronic discovery, scanning and re-prographics services to the private and public sector.

We understand that the legal process resides largely in an urgent, fast paced environment, and,as such, we have adapted our management and processing mentality to anticipate and deliver solutions and services in the most expedited manner while not sacrificing quality. From quickly assessing scope and providing comprehensive project design recommendations to processing large data volumes under short turn around timelines, our commitment is to work at our clients’ pace – unquestioned.

ID / COLLECT

IDENTIFICATION SOLUTIONS

We and our partners team to provide our clients with consulting services to assist in the process of identifying custodians and sources of potentially responsive electronically stored information (ESI). We maintain a strong bench of internal and external subject matter experts available to provide comprehensive solutions, including:

  • Drafting surveys and questionnaires.
  • Interviewing custodians.
  • Drafting data maps.
  • Developing key personnel, key issues and terms,
    chronologies, etc, criteria for use in the collection
    process.
  • Assisting in the drafting of interrogatories (for affirmative
    productions).
  • Assisting in the development of litigation hold and
    preservation initiatives.
  • Litigation readiness planning consulting.

COLLECTION SOLUTIONS

We provide complete forensic analysis and collection services using nation-wide certified and accredited personnel. Our solutions range from collecting ESI to conducting network audits, and include:

  • Collections by certified personnel using forensically
    sound tools and methods.
  • Scope and level of effort assessment.
  • Collection services for all ESI sources, including cell
    phones, PDAs, etc.
  • Detailed chain of custody tracking and reporting.
    Data recovery.
  • Physical Security Assessment.
  • Network Auditing.
  • User Profiling.
  • Forensic investigations and reporting.
  • Collection methodology and analysis testimony.

PROCESS

Our comprehensive processing solutions include:

  • 24/7 secure/EU Safe Harbor certified operations facility.
  • Dedicated and accountable project management personnel assigned to jobs from
    inception through delivery.
  • Pre-processing reports providing summary level detail regarding file types and sizes.
  • Assessment and recommendations for processing exception files
  • Powerful, distributed processing system scalable and customizable for jobs of any
    size or scope.
  • Stable and proven processing software and tools.
  • Thorough project documentation detailing activity and data handling protocol for
    each step in the processing lifecycle.
  • Detailed tracking and chain-of-custody documentation.
  • Processing solutions for over 300 file types.
  • Extensive data reduction options, including: de-duplication, DeNISTing, filtering (by
    custodian, date, keyword, file type, metadata).
  • Full metadata extraction (over several hundred options).
  • Compound and embedded document extraction options.
  • Text extraction and conversion (OCR).
  • Full email systems processing options.
  • 100 percent page by page output quality verification.

PROCESSING SOLUTIONS

Our comprehensive electronic discovery processing solutions are designed to optimize compliance, enhance data security, reduce risk factors and effectively control and minimize project time and cost drivers.

Our project design and execution approach is founded on an intuitive collaboration process with our clients to determine and customize level of treatment requirements, timely and informative project reporting/tracking, detailed chain of custody logging, and integration of best technology/best practice solutions into our workflow

NO BILLING ADVENTURES

We bill based on the measured volume of data received prior to restoration/extraction, thus providing 100% transparency in upfront cost assessment with no downstream cost escalators

Our overriding philosophy is to provide quality deliverables, informative solutions and transparent and dependable pricing. Our pricing model is based on measured data volume prior to extraction so our clients know upfront what the project cost is with no downstream inflation.

ANALYZE / REVIEW

ANALYTICS SOLUTIONS

We provide data analytics and early case assessment solutions to provide comprehensive analysis and reporting options to assist attorney teams and other decision makers in evaluating raw data for fact finding concepts, context, patterns, communication lines and other key elements to gain insight useful early in the discovery process, including:

  • FRCP Rule 26(f) meet and confer strategy
    development.
  • Search criteria development/enhancement.
  • Development of data reduction options and
    strategies.
  • Review process enhancement/facilitation.
  • Identification of sources of ESI and factual knowledge.

Applying data analytics and early case assessment efforts into the discovery workflow will optimize results, provide heightened process defensibility measures and can significantly reduce time and cost drivers associated with the downstream process, review and production phases of your projects.

  • Testing and sampling routines for use in
  • extrapolating metric analysis criteria by ESI
    custodian, type, source, etc.
  • Developing chronologies and timelines.
  • Conducting defensible first pass review searching
    (simple and complex) routines.
  • Identifying communication threads and patterns.
  • Developing social network usage patterns.

REVIEW SOLUTIONS

We provide hosted review solutions using Concordance® FYI™ and Kcura’s Relativity platforms, amongst others. We can assess requirements for review efforts and recommend best practice options to meet both the budget and schedule bottom lines.Our comprehensive review offerings include:

  • Advanced data security.
  • Robust user security architecture.
  • Powerful administrative tools.
  • Image and native file support.
  • Intuitive, simple and clean interface.
  • Full integration options with other applications.
  • Advanced searching options (context, concept,
    threading, etc).
  • Foreign language support (Unicode).
  • Dynamic tagging, annotation, collaborative and other
    review tool features.
  • Advanced workflow and reporting features.
  • Scalable, customizable project design.

SCANNING

IMAGING SOLUTIONS

Pro-Legal’s secure imaging facility is located in Washington DC and is equipped with state of the art imaging equipment and software and staffed with a diverse, experienced, dedicated and motivated staff. Our imaging equipment inventory includes flatbed, high volume, color and large format scanners and an array of image enhancement software and tools. Our comprehensive imaging solutions include:

  • On and offsite services.
  • 24/7/365 services.
  • Secure/Safe Harbor certified processing facilities.
  • Dedicated and accountable project management
    personnel assigned to jobs from inception through
    delivery.
  • Detailed logging, tracking and reporting.
  • Document preparation (removal of fasteners and bindings
    and post-processing repair).
  • Logical and physical unitization.
  • Attachment range capture.
  • Page naming and image endorsement.
  • Capture of acquisition level (source) and other index field
    information.
  • OCR and other text conversion options.
  • Multiple image format conversion options.
  • Extensive image, text and metadata (cross reference, data
    elements, etc) delivery formats, including all litigation
    support applications and platforms as well as custom
    formats.

Our quality control process incorporates “evergreen” industry standard training, project-specific training, an integrated feedback loop process, a manual 100% source to image output comparison, and use of routine automated image enhancement routines to ensure that:

  • Images are at the appropriate resolution.
  • Detail is present in highlights or shadow.
  • Flare and tonal values are even.
  • Contrast is sharp and even.
  • Image orientation is appropriate.
  • “Noise” is minimal.
  • Images are not skewed.
  • Image file names and folder structure are accurate.
  • Load files are tested for accuracy prior to delivery.
  • CDs/DVDs are properly created and labeled.

REPROGRAPHICS

REPROGRAPHICS

Pro-Legal has established its excellent reputation in the industry by providing litigation copying services to law firms and businesses in the Washington, DC metropolitan area. We have been recognized by our clients time and time again for producing high quality work and meeting tight deadlines for projects of all sizes. We have a complete commitment to every project and that it is handled with the utmost care. Our account executives and the company have only one goal in mind – complete client satisfaction, no exceptions whatsoever.


Pro-Legal has exceptional copying capacity (20,000 pages per hour,which equates to over 100 boxes per day). Pro-Legal can provide all of your copying needs from simple copying of briefs to your largest document production. Give us an opportunity on your next project and you are guaranteed to be pleased with our high quality work and timeliness. We operate on a 24/7 schedule without any rush charges. All pick-ups and deliveries are free of charge. Our reprographic services include:

  • 24/7 secure/EU Safe Harbor certified operations facility.
  • On and offsite services.
  • Dedicated and accountable project management personnel assigned to jobs from inception through delivery.
  • Detailed logging, tracking and reporting.
  • Document preparation (removal of fasteners and bindings and post-processing repair).
  • Large and small volume copying.
  • Color laser copying.
  • Large format (black and white/color) Bates labeling.
  • Tabbing and other divider labeling and insertion.
  • Trial exhibit preparation.
  • Binding (GBC, Velo, tape, Wiro, Acoo, saddle-stitching, coil, etc).

OTHERS

OTHER SERVICES

CODING

We provide full coding services. We offer a variety of different coding levels of treatment, ranging from indexing several fields to full bibliographic and subjective coding. Included in our services is document determination, application of automated routines to extract text values and manual coding.

AUTO AND HYBRID CODING

We offer auto and hybrid coding services to reduce costs typically associated with manual coding. Auto-coding is optimal where native files and/or OCR are available for routine-based parsed text extraction to structured fielded data elements using a combination of metadata and in-text sources. To enhance output reliability, hybrid coding is another option employing a combination of auto-extraction and manual input to verify and/or enhance output generated through auto-coding.

MANUAL CODING

For hard copy collections that will not typically render reliable OCR text output we offer full bibliographic and subjective coding services.

Following is a brief list of data field elements available for auto/
hybrid or manual coding (in addition to the fields listed below,
there are scores of other custom data fields available):

START DOC#• END DOC#•ATTACHMENT RANGE•DATE•DOC TYPE•
AUTHOR•ADDRESSEE•COPYEE•BCC•SUBJECT•EMBEDDED DATES
DATES•EMBEDDED NAMES•EMBEDDED # (SUCH AS SSN)•
KEYWORDS•PROPERTY AND SYSTEM GENERATED METADATA

AUDIO/VIDEO DIGITIZATION

We convert audio and video files to facilitate use in litigation supportapplications, including discovery and review databases (such asConcordance, Relativity, etc.), courtroom software and standalonedevices. We provide full transcript synchronization services.

MEDIA DUPLICATION

We provide a wide range of media duplication services, ranging frompreparing multiple copies of hard drives and optical media, e-briefsand filings to X-ray duplication.

TECHNICAL SUPPORT

We can assist you with a wide range of technical support services,including ad-hoc troubleshooting, database design, litigation systemsdevelopment/deployment, electronic courtroom presentationsupport, and programming.

MAILINGS

We provide full mailing services. Our services include printing,preparing, metering and delivering mass mailings. We can alsoestablish PO box reply repositories and track, monitor and reportresponses.

GSA SCHEDULE

GSA Schedules

Our comprehensive electronic discovery, document conversion, photocopying, printing and other litigation support services are available via the General Services Administration Federal Supply Service FSC Group 36 – Office, Imaging and Document Solutions Schedule. For pricing information or other inquiries, please contact us at (202) 955-9400 or email us at gsa@pro-legal.com.

SIN DESCRIPTION
51 212 Post Copying/Finishing Equipment and Supplies includes paper folding, paper gathering, inserting, collating and finishing, paper cutting and all other related equipment.
51 505 Document Production On-site and Off-site Services Document production on-site and off-site services provide customers a practical turn-key solution to a customer’s requirements for production of documents. A typical document production service would include the required equipment (e.g., high-volume digital color copiers, scanners) and contractor provided operational and management personnel required for effective on-site/off-site document production.
51 506 Document Conversion Services The process of document conversion involves state-of-the-art scanning of the original document’s text and graphic image into digital data, which is then transferred to a new media and formatted for use in a document imaging and storage system. Comprehensive DCS are used to transfer text and graphic images in existing documents (e.g., correspondence, files, technical manuals, land records, charts, engineering drawings, legal instruments, etc.) in whatever media they currently exist (e.g., paper, aperture cards, microfiche, microfilm, roll film, etc.) onto a new delivery/ storage media (e.g., CD-ROM disks, 4mm/8mm magnetic tape, magnetic storage disks, aperture cards, microfiche, microfilm, roll film, etc.) in any required format (e.g., raster images, ASCII text, SGML tagged for electronic distribution or publishing, PDF image files, etc.) required for use in a document imaging and storage system. Customized coding and indexing options are also available as part of the document conversion process.
51 508 Litigation Support Services Litigation Support Services encompasses a wide range of services that aid attorneys and other professional and non-professional staff members in the tasks of obtaining, organizing, analyzing and presenting evidence or materials for legal matters not limited to: Freedom of Information Act (FOIA) requests, trials, judgments, lawsuits, Congressional subpoenas, or settlements. Through the use of an Electronic Discovery Reference Model (EDRM), information management systems, reproduction equipment, computer data processing, image management, geographical information systems and other technologies, litigation materials are effectively organized to enable rapid location. Services include but are not limited to document acquisition, document preparation and organization, photocopying, scanning and Optical Character Recognition (OCR), coding, database creation and development, electronic data acquisition and production, data extraction from forensic images, document analysis, software and systems support, and technical support and project management.

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