ABOUT PRO-LEGAL

Established in 1999, we provide comprehensive and dynamic litigation support solutions. We are a small business dedicated to providing highly personalized, transparent, responsive and cost-effective electronic discovery, scanning and reprographics services to the private and public sector. We understand that the legal process resides largely in an urgent, fast paced environment, and, as such, we have adapted our management and processing mentality to anticipate and deliver solutions and services in the most expedited manner while not sacrificing quality. From quickly assessing scope and providing comprehensive project design recommendations to processing large data volumes under short turnaround timelines, our commitment is to work at our clients’ pace – unquestioned.

Volume. Cost. Deadlines. Divergent data sources and types. Strict court rules and regulations. Demanding adversaries… All lead to impressive considerations in choosing a vendor to entrust with your electronic discovery and litigations support needs. With 18 years of experience providing solutions to law firm, corporate and public sector clients, Pro-Legal understands the urgency, exigencies and due-diligence efforts required in the course of collecting, analyzing, processing, reviewing and producing data in today’s fast-paced and demanding litigation landscape. We provide comprehensive solutions designed to optimize compliance, enhance data security, reduce risk factors and effectively control and minimize project time and cost drivers.

Our Clients

eDiscovery

PROCESSING SOLUTIONS

Our comprehensive ediscovery processing solutions are designed to optimize compliance, enhance endpoint data security, reduce risk factors and effectively control and minimize project time and cost drivers.

Our ediscovery expert project design and execution approach is founded on an intuitive collaboration process with our clients to determine and customize level of treatment requirements. Our ediscovery services provide timely and informative project reporting/tracking ediscovery tools, analytics, detailed chain of custody logging, and integration of best technology/best practice solutions into our workflow

Our comprehensive processing solutions include:

24/7 secure/EU Safe Harbor certified operations facility.
Dedicated and accountable project management personnel assigned to jobs from inception through delivery.
Pre-processing reports providing summary level detail regarding file types and sizes.
Assessment and recommendations for processing exception files
Powerful, distributed processing system scalable and customizable for jobs of any size or scope.
Stable and proven processing ediscovery software and ediscovery tools.
Thorough project documentation detailing activity and data handling protocol for each step in the processing lifecycle.

processing - Document scanning,ediscovery in Washington DC, California,Florida,Document production, ITC | FTC | FDIC | SEC ,

Detailed ediscovery analyst tracking and chain-of-custody documentation.

Processing ediscovery solutions for over 300 file types.

Extensive data reduction options, including: de-duplication, DeNISTing, filtering (by custodian, date, keyword, file type, metadata).

Full metadata extraction (over several hundred options).

Compound and embedded document extraction options.

Text extraction and conversion (OCR).

Full email systems processing options.

100 percent page by page output quality verification.

We bill based on the measured volume of data received prior to restoration/extraction, thus providing 100% transparency in upfront cost assessment with no downstream cost escalators

Our overriding philosophy is to provide quality deliverables, informative solutions and transparent and dependable pricing. Our pricing model is based on measured data volume prior to extraction so our clients know upfront what the project cost is with no downstream inflation.

IDENTIFICATION AND COLLECTION SOLUTIONS

IDENTIFICATION

We and our partners team to provide our clients with consulting services to assist in the process of identifying custodians and sources of potentially responsive electronically stored information (ESI). We offer support for corporate needs with litigation support and other litigation services. We maintain a strong bench of internal and external subject matter experts available to provide comprehensive solutions, including:

Drafting surveys and questionnaires.
Interviewing custodians.
Drafting data maps.
Developing key personnel, key issues and terms,chronologies, etc, criteria for use in the collection process.
Assisting in the drafting of interrogatories (for affirmative productions).
Assisting in the development of litigation hold and preservation initiatives.
Litigation readiness planning consulting.

id1 - Document scanning,ediscovery in Washington DC, California,Florida,Document production, ITC | FTC | FDIC | SEC ,

COLLECTION

We provide complete digital forensics analysis (computer forensics) and collection services using nation-wide certified and accredited personnel. Our ediscovery solutions range from collecting ESI to conducting network audits, and include:

Collections by certified personnel using forensically sound tools and methods.
Scope and level of effort assessment.
Collection services for all ESI sources, including cell phones, PDAs, etc.
Detailed chain of custody tracking and reporting.
Endpoint data security and data recovery.
Physical Security Assessment.
Network Auditing.
User Profiling.
Forensic investigations and reporting.
Collection methodology and analysis testimony.

ANALYZE / REVIEW

ANALYTICS

We provide data analytics and early case assessment solutions to provide comprehensive analysis and reporting options to assist attorney teams and other decision makers in evaluating raw data for fact finding concepts, context, patterns, communication lines and other key elements to gain insight useful early in the ediscovery process, including:

FRCP Rule 26(f) meet and confer strategy development.
Search criteria development/enhancement.
Development of data reduction options and strategies.
Review process enhancement/facilitation.
Identification of sources of ESI and factual knowledge.

Applying data analytics and early case assessment efforts into the discovery workflow will optimize results, provide heightened process defensibility measures and can significantly reduce time and cost drivers associated with the downstream process, review and production phases of your projects.

Testing and sampling routines for use in
extrapolating metric analysis criteria by ESI custodian, type, source, etc.
Developing chronologies and timelines.
Conducting defensible first pass review searching (simple and complex) routines.
Identifying communication threads and patterns.
Developing social network usage patterns.

REVIEW

We provide hosted review solutions using Concordance® FYI™ and Kcura’s Relativity platforms, amongst others. We can assess requirements for review efforts and recommend best practice options to meet both the budget and schedule bottom lines. Our comprehensive review offerings include:

Advanced endpoint data security.
Robust user security architecture.
Powerful administrative document management software tools.
Image and native file support.
Intuitive, simple and clean interface.
Full integration options with other applications.
Advanced searching options (context, concept,threading, etc).
Foreign language support (Unicode).
Dynamic tagging, annotation, collaborative and other review tool features.
Advanced workflow and reporting features.
Scalable, customizable project design.

Document Management and Printing Services

Our facilities are fully equipped with state-of-the-art document reprographic, conversion, imaging and printing equipment. Unlike many litigation support vendors in the community, we continue to invest in equipment, technology, and staff to provide clients with document production (discovery), pleading, brief, deposition, trial litigation support, and litigation services. We provide around the clock (24/7) services and our operational model is configured to accommodate our clients’ schedule, regardless of lead-in time or service scope. In addition to providing continuous service to hundreds of our regular clients, we welcome new clients that need quick and efficient deployment for support regardless of scope or lead-in time limitations. We were approached by a San Francisco based law firm in need of last-minute remote support for a six-week trial scheduled at the United States International Trade Commission in Washington DC. We quickly established and staffed a trial support facility necessary to support the clients’ team of twenty attorneys and paralegals attending the trial. The war room was staffed 24/7 and processed over 1 million pages of trial exhibits. Prolegal staff aided the law firm’s legal team in preparing for daily proceedings, transportation to and from the court, and general, ad-hoc services. We provide extremely competitive litigation support and litigation services without sacrificing our commitment to delivering quality assured and timely services using our experienced, motivated and dedicated staff and proven operational efficiencies. Our services include:

Photocopying (black and white, color, oversize, demonstrative).
Digital Imaging / Scanning (black and white, color, oversize, demonstrative).
Printing / Blowback (black and white, color, oversize, demonstrative).
Bates / Endorsement Labeling.
Exhibit Preparation (hardcopy, digital, labeling, endorsing, tabbed (custom or non-custom), bookmarked).
Deposition and Witness Binder Preparation.
Binding (GBC, Velobind, spiral, coil).
Custom tab & label creation.
OCR (Optical Character Recognition – Searchable PDFs).
Document Coding (mini, bibliographic, subjective, auto).
Native File conversion.
On and offsite services - 24/7.

document management11 - Document scanning,ediscovery in Washington DC, California,Florida,Document production, ITC | FTC | FDIC | SEC ,

Dedicated and accountable project management personnel assigned to jobs from inception through delivery.

Experience providing filing, service, and trial support in the following jurisdictions: ITC, FTC, SEC, FDIC, USCIT, US federal courts, amongst others.

We provide Legal Document scanning services in Washington DC, Virginia (VA), Maryland (MD), California, Florida

Pro-Legal’s secure imaging facility is located in Washington DC and is equipped with state of the art imaging equipment and software and staffed with a diverse, experienced, dedicated and motivated staff. Our imaging equipment inventory includes flatbed, high volume, color and large format scanners and an array of image enhancement software and tools. Our comprehensive imaging solutions include:

On and offsite services.
24/7/365 services.
Secure/Safe Harbor certified processing facilities.
Dedicated and accountable project management personnel assigned to jobs from inception through delivery.
Detailed logging, tracking and reporting.
Document preparation (removal of fasteners and bindings and post-processing repair).
Logical and physical unitization.
Attachment range capture.
Page naming and image endorsement.
Capture of acquisition level (source) and other index field information.
OCR and other text conversion options.
Multiple image format conversion options.
Extensive image, text and metadata (cross reference, data elements, etc) delivery formats, including all litigation support applications and platforms as well as custom formats.

Our quality control process incorporates “evergreen” industry standard training, project-specific training, an integrated feedback loop process, a manual 100% source to image output comparison, and use of routine automated image enhancement routines to ensure that:

Images are at the appropriate resolution.
Detail is present in highlights or shadow.
Flare and tonal values are even.
Contrast is sharp and even.
Image orientation is appropriate.
“Noise” is minimal.
Images are not skewed.
Image file names and folder structure are accurate.
Load files are tested for accuracy prior to delivery.
CDs/DVDs are properly created and labeled.

Documents legalization

legalisation of documents - Document scanning,ediscovery in Washington DC, California,Florida,Document production, ITC | FTC | FDIC | SEC ,

We assist individuals and entities in efficiently, expeditiously, and compliantly certifying and serving public and legal documents to foreign concerns, domestic and abroad. Located in the National Capital Region, our expert process server staff possesses immediate access to the authorities necessary to ensure documents are properly authenticated, executed, notarized and served. Our staff is fully versed in the legal authorities governing Foreign service processes, such as the Federal Rules of Civil Procedure and The Hague Convention, among others. In the process, we adhere to strict confidentiality and privacy standards and provide detailed chain of custody and tracking documentation from contact through delivery.

OTHER SERVICES

CODING

We provide full coding services. We offer a variety of different coding levels of treatment, ranging from indexing several fields to full bibliographic and subjective coding. Included in our services is document determination, application of automated routines to extract text values and manual coding.

AUTO AND HYBRID CODING

We offer auto and hybrid coding services to reduce costs typically associated with manual coding. Auto-coding is optimal where native files and/or OCR are available for routine-based parsed text extraction to structured fielded data elements using a combination of metadata and in-text sources. To enhance output reliability, hybrid coding is another option employing a combination of auto-extraction and manual input to verify and/or enhance output generated through auto-coding.

MANUAL CODING

For hard copy collections that will not typically render reliable OCR text output we offer full bibliographic and subjective coding services.

Following is a brief list of data field elements available for autohybrid or manual coding (in addition to the fields listed below,there are scores of other custom data fields available):

START DOC#• END DOC#•ATTACHMENT RANGE•DATE•DOC TYPE• AUTHOR•ADDRESSEE•COPYEE•BCC•SUBJECT•EMBEDDED DATES DATES•EMBEDDED NAMES•EMBEDDED # (SUCH AS SSN)• KEYWORDS•PROPERTY AND SYSTEM GENERATED METADATA

AUDIO/VIDEO DIGITIZATION

We convert audio and video files to facilitate use in litigation supportapplications, including discovery and review databases (such asConcordance, Relativity, etc.), courtroom software and standalonedevices. We provide full transcript synchronization services.

MEDIA DUPLICATION

We provide a wide range of media duplication services, ranging frompreparing multiple copies of hard drives and optical media, e-briefsand filings to X-ray duplication.

TECHNICAL SUPPORT

We can assist you with a wide range of technical support services,including ad-hoc troubleshooting, database design, litigation systemsdevelopment/deployment, electronic courtroom presentationsupport, and programming.

MAILINGS

We provide full mailing services. Our services include printing,preparing, metering and delivering mass mailings. We can alsoestablish PO box reply repositories and track, monitor and reportresponses.

Privacy Policy

This privacy policy discloses the privacy practices for (www.pro-legal.com). This privacy policy applies solely to information collected by this web site. It will notify you of the following:

What personally identifiable information is collected from you through the web site, how it is used and with whom it may be shared.
What choices are available to you regarding the use of your data.
The security procedures in place to protect the misuse of your information.
How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing

We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request.

Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

Your Access to and Control Over Information

You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

See what data we have about you, if any.
Change/correct any data we have about you.
Have us delete any data we have about you.
Express any concern you have about our use of your data.

Security (SEC: Security Exchange Commission)

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information, that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for "https" at the beginning of the address of the web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

Links

This web site contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

Children

We do not knowingly collect data from children under the age of 18.

Updates

Our Privacy Policy may change from time to time and all updates will be posted on this page. If you feel that we are not abiding by this privacy policy, you should contact us immediately via telephone at 202-955-9400 or info@pro-legal.com

Comprehensive Informative Compliant Secure Timely